JobDiva - HR Workflow Guide

This guide is for recruiters and hiring managers using SIA with JobDiva. Once connected, SIA automatically syncs your open jobs and candidate submittals so you can run AI-powered matching, prescreening, and interviews without leaving your existing workflow. Results come back into JobDiva as notes on the candidate and as movement through your pipeline statuses. Nobody on your team has to re-type, re-upload, or switch between two systems.

SIA checks your JobDiva account every 15 minutes and pulls in every open job automatically — there's no manual job creation needed on your end. For each job it finds, SIA sets up three things automatically:

• Job details — the role, description, and requirements come across as-is from JobDiva
• A default resume matching strategy — a starting set of criteria to score candidates against, based on the job itself, so scoring can begin right away
• Workflow activation — if the job already has a SIA user assigned, it goes live immediately and starts evaluating candidates

If a job doesn't yet have a SIA user assigned, it's held in Draft rather than going live. Nothing is evaluated or acted on until someone is assigned to own it.

As candidates move through your hiring workflow in SIA, their status updates can sync back to JobDiva, keeping your candidate pipeline aligned across both systems so that everyone working in JobDiva has the latest candidate status.

Instead of manually updating candidates in multiple places, your team can manage the workflow in SIA and sync the relevant status changes back to JobDiva. SIA works with whatever submittal statuses your organisation already has set up, there's nothing new to create just to make this work.

For example, when a candidate moves from one stage to another in SIA, the corresponding submittal status is updated in JobDiva, keeping the candidate's journey consistent across both platforms.

Alongside jobs, SIA pulls in candidates from JobDiva every 15 minutes for every active job, evaluates each one against that job's matching strategy, and ranks them by grade in the Candidate Listing, so your team opens a ready-sorted list rather than a raw pile of submittals.

Whenever a candidate is shortlisted in SIA, whether your team does it manually or it happens automatically off a score, they are moved to the matching status in JobDiva, using the status mapping configured for your organisation. The same happens when a candidate is disqualified.

If a status ever doesn't sync the way you expect, that mapping is the first thing to check. Reach out to the Senseloaf team at support@senseloaf.com and it'll get sorted.

Every SIA evaluation — resume matching, prescreening, or an interview — always flows back to the candidate's JobDiva record as a plain-text note, so your team never has to leave JobDiva to see how someone did.

If your organisation has also created the optional SIA_Score and SIA_Report custom fields covered in the IT Setup Guide, the score and report link land there too as structured values you can sort and filter on, not just text buried in a note.

Your team can review the evaluation outcome directly from JobDiva with key insights at a glance. When they want to go deeper, they can jump straight into the full evaluation report in SIA.

This gives hiring teams the flexibility to review from JobDiva when they need a quick decision, or open SIA when they want the full picture.

Once JobDiva is connected, you can ask SIA about jobs, candidates, notes, and pipeline statuses in plain language directly from SIA Chat. The prompts below are a starting point — explore more directly from within the SIA platform.

What can I do with my JobDiva integration?

How many candidates are in each stage of the [Job Title] pipeline?

Sync evaluation summaries for shortlisted candidates to JobDiva for [Job Name].

Disqualify [Candidate Name] and note the reason.

Connecting your other tools

SIA Chat isn't limited to JobDiva. Since your other tools are connected to SIA too, you can act on the same candidates and jobs across Slack, Google Workspace, and email without leaving the conversation. Ask SIA to hand off a shortlist, a report, or a scheduling task to whichever tool your team actually works in — it'll route the request to the right connector automatically.

Post today's shortlisted candidates to our #hiring Slack channel.

Export this week's shortlist to a Google Sheet for the hiring manager.

Send an email invite to [Candidate Name] for the next interview round.

Schedule a screening call with [Candidate Name] on my calendar for next week

For everything else, writing jobs, configuring agents, activating workflows, screening candidates, and shortlisting, the process is the same as the standard Senseloaf setup. Refer to the articles below:

• Configuring resume matching → Create Matching Strategy
• Setting up prescreening → Configure Prescreening
• Setting up interviews → Plan AI Interview
• Automating candidate progression → Set Pipeline Automation
• Reviewing your candidate pipeline → Candidate Listing
• Shortlisting and disqualifying → Shortlist and Disqualify