Candidate Profile Verification

When a candidate applies, their resume is a self-reported document. Candidate Profile Verification automates the cross-check — comparing what's on the resume against external, publicly-derived data and giving you a clear checklist of what matches, what partially matches, what conflicts, and what couldn't be checked.

It is a decision-support tool, not a decision-maker. It never rejects, blocks, or auto-advances a candidate. It surfaces discrepancies, a human always makes the call.

Candidate Profile Verification checks 10 individual facts across four categories, comparing what's on the resume against external, publicly-derived data:

• Identity — does the candidate's name and email match external records?
• Employment — do their current company, title, job history, and tenure dates align?
• Education — does their claimed school, degree, and major match externally?
• Location — does their claimed country and city match external records?

Each fact is given a plain-language outcome, matched, partial, not matched, or unverifiable, and rolled up into an overall verification result.

The feature lives on the Candidate Listing page — the same screen you already use to see applicants, grades, and pipeline status.

There are two ways to start a verification:

• One candidate at a time — open the ⋯ menu on a candidate's row and click Verify Profile
• Multiple candidates at once — tick the checkboxes next to several candidates and click the Profile Verification button in the bulk action bar (up to 50 candidates per request)

Both are entirely manual, nothing in the pipeline triggers verification automatically.

When verification is available:

• Verification is available for candidates who have actively applied and are in an active pipeline stage
• It is not available for sourced candidates (who haven't applied yet) or candidates marked as archived, expired, or deleted
• Candidates without a LinkedIn URL on their profile will be skipped — verification uses LinkedIn as the anchor for matching against external data

Verification runs once per candidate. Once a result is complete, the option to re-verify is unavailable. The row will show Profile Verified instead of the button.

Verifying one candidate

• Open the ⋯ menu on a candidate's row and click Verify Profile
• The menu item becomes disabled and the row's Verification column shows Verifying... — you can keep working on other candidates while this runs in the background
• If you open the candidate's report card during the check, you'll see a live progress state — a pulsing dot and a status line that updates as the system works through each category
• When complete, a toast notification appears with the result — for example "Ashish's profile is verified" or "...partially verified"
• The report card fills in with the full verification report and the Verification column on the candidate list updates automatically

Verifying multiple candidates

• Tick the checkboxes next to the candidates you want to verify (up to 50)
• Click the Profile Verification button in the bulk action bar
• A confirmation dialog shows exactly what will happen — for example "38/50 candidates' profiles will be verified" — with a breakdown of what's being skipped and why (already verified, no LinkedIn, already in progress)
• Click Confirm to start
• A floating progress panel tracks each candidate's verification status in real time — you can minimise it and keep working while checks run in the background
• As each check completes, the candidate's row on the listing updates independently — you don't need to wait for the full batch to see results come in

Understanding the verification report

When a check is complete, the candidate's report card shows a full verification report.

Overview

• A match score gauge (e.g. 7/10 matched)
• An overall status badge — Verified, Partially Verified, Not Verified, or Insufficient Information
• A short plain-language summary calling out anything notable — for example a title that appears inflated or an employment gap the resume doesn't explain

Category breakdown

Each of the four categories (Identity, Employment, Education, Location) appears as its own card, listing the individual checks with a clear icon:

• ✅ Matched — external data confirms the resume's claim
• ⚠️ Partial — probably the same, but with a notable difference worth a second look
• ❌ Not matched — the resume's claim conflicts with what's found externally
• — Unverifiable — not enough external data to check this one either way

How the overall result is calculated:

• Each matched or partial fact = 1 point (out of 10 total)
• 7–10 = Verified
• 3–6 = Partially Verified
• 0–2 = Not Verified
• If every single fact is unverifiable = Insufficient Information (shown as a distinct, non-judgmental outcome)

• It never auto-rejects a candidate — a Not Matched result is a prompt for a human to ask a question, never an automatic disqualification
• It doesn't contact the candidate — it only compares what's already on file against public external data; the candidate is not asked for anything new
• It doesn't trigger automatically — verification only runs when a recruiter deliberately requests it, either for one candidate or a batch